RiC- CM – some comments

I have been looking through the proposed RiC-CM model or standard, as
proposed by the Expert Group on archival description.

The document, as set out, provides a good overview of the development
of archival description to date, particularly as regards the
principles of provenance and respect des fonds. The group notes the
need for broader involvement from a range of traditions and cultures.
It is disappointing therefore, that within the current group and
document there is not a broader exposition of the implementation of
the ICA standards across the countries involved, such as DACS and RAD,
not to mention Australian Series registration. This is particularly
evident in relation to the focus in the document on relationships and
the discussion of the limitation of fonds based and hierarchical

Although the principal audience is identified as archivists, there
seems to be little thought as to how the standard would be
implemented. The one graphical model provided looks at the
relationships, but does not identify how the descriptions were created
that sustained that model. Similarly, though the ICA standards are
identified as being used as the basis for this new standard, there is
little evidence within the specific document that identifies how the
new descriptions relate to the old. It would be useful to have
references to the class numbers and standards within the descriptions.
The document notes that “RiC is complex and detailed”. Some advice or
suggestions as to minimum or mandated elements would be useful.

Some fairly broad statements are made about the implementation of the
current standards, but no evidence is provided in support of these
assertions. Some greater evidence of the research undertaken in
pursuit of the proposed standard would be useful. The same is also
true for discussions of other methods of making content web
accessible, such as the use of markup language, and the way in which
relational and other databases respond to or are aligned with the
current standards. There are now a number of software systems (e.g.
AccesstoMemory) and metadata standards (EAD, EAC, METS) that allow for
the development of relational, rather than purely hierarchical
description and linkages to other descriptive systems.

More specifically, I have the following comments:

Entity type – record. I think this relates to the idea of the smallest
descriptive entity (e.g. US document or UK item). Relating this back
to ISAD(G) and also to the Multilingual glossary  –
would confirm this.
I like the idea of a record component, but would note that the example
of two digital photographs might also be two record entities. The
concept of a ‘complex record’ (US file/folder, UK piece, Australian
item?) needs to be further explored.

Record set – is too generic. This could be a ‘complex record’, or
fonds or series level description?

Function and Function (abstract)  – too confusing.

The range of relationship types is overwhelming. It would be better to
look at the OWL ontology, if that is the model used and work from the
relationships already described in the current ICA standards.
Similarly, look at schema.org definitions (The definition of Thing
will cause problems when trying to make linkages with that). It may be
better to provide examples showing how ICA standard descriptions may
be integrated into a range of models using clever software and
analysis. The PROVisualiser demonstrates how such a system might work

While it is commendable that the ICA and EGAD are looking at ways of
sharing and connecting archival metadata, I think that they have
become too focused on one metadata model, possibly to the detriment of others.


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Archivist, historian, avid reader

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