Site visit report

(Modified slightly to allow for PG and UG assessment types. Used between 2013 and Semester 1, 2016.)

A site visit will be arranged in all Australian capital cities early in the semester. Students who are unable to attend the scheduled site visit will need to contact the Unit Co-ordinator, who will work with you to identify and contact an alternative venue.  The Unit Co-ordinator will confirm all site visits with site hosts and should be the major contact for site visit information.

Following your site visit, you will need to report on the archive you have attended, including some additional research into the institution. This report is intended to be observational in focus, and should demonstrate your ability to look, listen and analyse. These skills are vital if undertaking site visits to assess or survey a potential archival collection or storage centre.

PG assessment –

The report should include information about the visit, the type of archive, its organisational structure and resourcing, and any legislation or other authority for its existence, the way in which archival material is received or collected, how it is arranged and described, the extent of its holdings, the environment in which the material is housed, any services to the public and so on. The ICA standard for description of institutions with archival holdings (ISDIAH) (http://www.ica.org/10198/standards/isdiah-international-standard-for-describing-institutions-with-archival-holdings.html) can be used as a guide to the areas you should consider. You should identify any potential weaknesses or threats to the institution, as well as areas in which the institution excels, or is working with archives in innovative ways. Are these innovations unique to that institution, or are they something that can be taken up by archives more generally? Do not provide specific recommendations, as they are not appropriate for this type of report. Merely identify and discuss.

UG assessment –

Following your site visit, you will need to report on the archive you have attended, including some additional research into the institution.

  • The first part of the report should include information about the type of archive, its organisational structure and resourcing, and any legislation or other authority for its existence, the way in which archival material is received or collected, how it is arranged and described, the extent of its holdings, the environment in which the material is housed, any services to the public and so on, in accordance with the ICA standard for description of institutions with archival holdings (ISDIAH) (http://www.ica.org/10198/standards/isdiah-international-standard-for-describing-institutions-with-archival-holdings.html).
  • The second part of the report should discuss your visit, and highlight activities or information that you found interesting or intriguing. You should try to identify any potential weaknesses or threats to the institution, as well as areas in which the institution excels, or is working with archives in innovative ways. Are these innovations unique to that institution, or are they something that can be taken up by archives more generally?

General instructions –

The report should include headings, page and other numberings as required. You should have an introduction, or brief executive summary, (one – two paragraphs) and a conclusion. A title page and table of contents will help with navigation and will not be included in the word count.

You should have a minimum of five sources, in addition to the information you receive on your visit, which should be included in your in text citations and reference lists. Reference lists are not included in the word count.

This assessment requires you to demonstrate your ability to observe, describe and evaluate the archival needs of an organisation and promote best practice; analyse archival programs; and communicate your findings in a clear manner.