Looking forwards, looking backwards (2017/2018)

Yesterday, 1 January, I was reminded by the British Museum that the month is named after Janus, the Roman god. The International Council on Archives (ICA) uses a stylised form of Janus for their logo, because archivists do the same thing. Archives are identified and appraised based on their ongoing value to the community and to the organisations and people that created them. Over time, they develop historicity, which leads to the common, but mistaken, belief that archives are about “old stuff”.

January 1 is also the time for looking back over the previous year, and making resolutions about the forthcoming year. Personally, I think the latter is foolish, because I ascribe to the aphorism that no plan survives contact with reality, and 2017 demonstrates that perfectly.

I started with grand plans for a new blog on the Pie Lunch Lot, my mother’s and her cronies answer to what we now call the FIFO lifestyle, without benefit of modern social media. This would mean that I would take charge of my personal archives, and work within an historian’s framework. Yeah, right.

Blogs on this site were also few and far between. I left Curtin, and the luxury of reading and reviewing articles as part of my work there. Back at SRO, I’ve been involved with archival description and with developing our archival management system. This has had congruences with my private work, including  a poster at the Association of Canadian Archivists conference in Ottawa (Disrupting description – Canada3) and developing a workshop on archival description for the ASA conference in Melbourne (of which more another time).

I also became the program chair for the ASA conference in Perth in 2018 – “Archives in a Blade Runner age”, which has led to the creation of another blogsite, this one on science fiction and archives. (Don’t forget to submit an abstract before February 28, and, yes, there will be no extensions.) And, I became a National Councillor for the ASA, which has its own steep learning curve.

Add in the usual chaos that is life, and there you have it. 2017 not as planned, 2018 already out of control 🙂

“Why archivists need a shredder…”

Struggling to explain what it is that you do and why you do it? President of the Australian Society of Archivists, Julia Mant, gives it a red hot go in an interview for the University of Technology Sydneyhttps://itunes.apple.com/au/podcast/glamcity/id1276048279?mt=2

https://player.whooshkaa.com/player/playlist/show/1927?visual=true&sharing=true

 

Sticky fingers, or: do we need to revisit the gloves debate?

For quite some time, archivists, conservators and special collections staff have been telling people that they don’t need gloves to handle paper records. The wonderful Rebecca Goldman (@derangedescribe) even did a handy (pun intended) flow charthttps://derangementanddescription.wordpress.com/2014/01/13/do-i-need-to-wear-gloves-in-the-archives-a-helpful-flow-chart/.

Last night, at the Australian Society of Archivists WA Branch AGM, we learnt that the matter needs a lot more research. Professor Simon Lewis, of Curtin University, and his research students are involved in forensic chemistry research, and are looking more closely at paper and fingerprints, to see what they can determine.

Paper porosity is ideal for capturing some drugs; American dollars show up cocaine traces quite well, apparently.  Paper is also evidence itself, or rather a carrier of different sort of information, as archivists well know. In the forensics field, there has been a concentration on the authenticity of documents used to prove identity – a passport may well be authentic, but there may be questions about the documents used to obtain it, for example. Paper is also used as a carrier for some cost effective medical analytical tests.  Because of this, there is an increasing focus on paper as an area of research. Can they date paper, for example, to say when a document was created (turns out the answer, is , umm, not really, or, it’s quite tricky).

Paper responds to particular events in interesting ways. Bleaching and laser ablation to remove stains or colour leads to weakening of paper fibres. Light also changes paper, as we know. But there may be other things going on, within the paper. An Indiana based art museum identified a set of artworks created by Gustave Baumann, which they have in their collection. Baumann is known to have used turquoise inks to sign prints and artwork. Because they took photos of their collection when it was accessioned, they knew they had some turquoise signatures. However, when they went to retrieve the art for a display, despite being stored in the dark for a significant number of years, the ink signatures had disappeared. Something in the paper may have been interacting with the ink.

There’s been a bit of research into rag based papers and even early wood pulp papers, but not a lot, for example, on recycled papers. Simon and his team have recently received paper samples from the Shoalhaven paper mill when it closed, going back 50 years. The paper is well described and its storage conditions are known. This means that they can start looking at some different experiments with paper.

But they also need to find out about the things that interact with paper, like the turquoise inks, and those fingerprints. While they could find quite a lot of research on fingerprints, they discovered a bit of a gap in the literature – the way in which fingerprints interact with and affect or affected by paper. Indeed, when they started to look into it, they found that most of the material on the issue had been written by archivists, librarians and conservators, and about handling issues for cultural heritage materials. Suddenly, their research took on a whole new aspect.

Professor Lewis dates the gloves controversy to a 2005 paper by Baker and Silverman,  Misperceptions about white gloves. In the paper, it was argued that the majority of fingerprint residue was water, so little amino acid or fats remained to contaminate the paper. But it turns out, that is not strictly accurate.

National Archives of Australia, senior conservator, Prue McKay wrote about her experiments with paper and gloves in 2008. She found that bare hands did leave residue, but there was some doubt as to the effect of the marks, particularly on older papers. More recently, Terry Kent, a UK based forensics analyst, reported on the water content of fingerprints, again confirming that there were sufficient amino acids and fats to make a deposit. Apparently, tests conducted at Curtin show that amino acids migrate into the paper substrate and then bind to the paper. They are doing some continuing work to see how long fingerprint amino acids remain and, eventually, will try and find out what the effects are on the paper. They also looked at the fats, which can be both from secretions but also from things like soap, gels and hand creams.

The main result from the experiments so far show that fats and acids return to the skin very quickly, with around 5 minutes, after hand washing. However, the jury is still out on whether or not gloves should or should not be worn. Based on the research to date, I’m sticking with the no gloves policy until the other alternatives are fully investigated, although, if I know someone is a head scratcher or finger licker, I may reconsider.

 

 

Serendipity or design? #dha2016

Over in Tasmania, at the Digital Humanities conference today, there was a panel discussion on GLAM and humanities research and access to collections. @mikejonesmelb and others tweeted some of the content, and I’d love to see some of the papers and presentations.

The focus was, of course, the relationship between GLAM bodies and academia, with some suggestions for collaboration, such as the McCoy Project between University of Melbourne and Victoria Collections, and having LIS students help with digital humanities projects.  It was identified that libraries and archives are not generally identified as research institutions (although with the changes to ARC funding a few years ago, I think the larger institutions can now partner with academics?), and that generally, funding is not that available for research within collections as part of the institutions’ roles.

Digitisation was also discussed with mixed feelings. It’s one way of providing data, but as Janet Carding, one of the panellists said, “the role for GLAM institutions isn’t to shut themselves in a room with a flatbed scanner for the next 20 years …”.  It was also suggested that APIs for collections need to be made more open and accessible for users. I think there may be some more general discussion that needs to occur vis a vis collections data and the ‘ordinary punter’ as one of the panellists put it. The discussion appeared to range over the ways in which libraries and archives make information available about their collections (which is their raison d’etre) while galleries and museums have been much slower to enable access to collection databases. There are also the dichotomies between science and cultural heritage collections to be considered.

Mike Jones then spoke about context and connections, suggesting a web of knowledge lies within archival descriptions, and considering ways in which meaning can be layered over time. Deb Verhoeven followed up with a discussion of HuNI and serendipity, to which she later provided a three minute summary link. Aimed at academic researchers it still leaves lots to think about with regards to the ways in which we make connections across collections for all researchers.

#blogJune #bonusblog #cheating

As readers of this blog will know, I had a go at explaining some things about the OAIS model and AIPS, DIPS and SIPS with Chris Hurley the other dayDorothea Salo, an archives and library educator with a wicked sense of humour, has just tweeted about her OAIS lecture from a few years ago.

If you are struggling with OAIS and trusted repositories, not to mention models and standards, this is the one for you – https://speakerdeck.com/dsalo/models.

Enjoy. I did.

 

Crosswalks

The other day, on the #ACA2016 twitter feed (from the archivists in Canada, not the counsellors in Singapore), @attemptress (Kate Guay) gave a nice presentation on linked open data and some of the tools that help or hinder us in making connections.  One of the tools she demonstrated was a handy dandy crosswalk from the people at Artefactual, which looked at the ICA standards, Dublin Core, the American Describing archives: a  context standard (DACS), the Canadian Rules for Archival Description (RAD) and Encoded Archival Description (EAD). The Australian series registration system (SRS) as explained in Describing archives in context (DAiC) was missing.

When I was working on the transfer from the SRNSW archives management system (known as BOS), also used by SROWA, to AtoM, my colleague, Michele Keogh, and I created a crosswalk for the fields in both, and then crosschecked them against the ICA standards and DAiC. DAiC itself also has a crosswalk for the series registration and ICA. It may be time to make them more generally available on the interwebs.

The other thing that was immediately apparent was that EAD, which is used a lot for linking archival data, does not have a field for creator of the archive being described. This is possibly because it is described in EAC (Encoded Archival Context), but it does seem an obvious gap in any connections we want to make.

In which there are too many hashtags

For the past two weeks I’ve been following a number of conferences and seminars. Each hashtag becomes a new column in my deck, and the font becomes correspondingly smaller. It’s been an incredibly fruitful and, at times, frustrating period, where ideas are reflected and refracted across the streams, often without reference to each other. We are all playing in the same spaces but sometimes the connections are only on the internet.

The first tag to catch my eye was #rd-alliance. Research data and data repositories are becoming an ever increasing part of the academic world. Keeping and maintaining data and providing access to it is a challenge, and one in which archivists and records managers have a role to play. Currently, at my own institution, researchers prepare data management plans, where they assess the longevity of the data based on the significance of their research project. But, of course, the significance of the data set and the significance of the project may not be related. The data could be a baseline population study, or may have informational value beyond that of the project. I’m not sure who reviews and appraises the data, or even if the management plans are used as some form of early automated appraisal, which is then checked by an archivist and other researchers.  Because these sorts of questions exist, I’m glad that the Research Data Alliance now has a special interest group for archivists and records managers in this growing area – https://rd-alliance.org/groups/archives-records-professionals-for-research-data.html.

From research data to coding for libraries and #c4l16. Here, information professionals considered what was needed to make content management systems, data sets (see where this is going ?) and digital objects more accessible and usable. They played with APIs and considered gamification, struggled with ethics and activism. Digital preservation was a consistent thread through the discussions.

From #c4l16 to #pasig2016 – Preservation and archiving special interest group – and the digital preservation discussion was kicked up a notch. Data management and data management plans were back in the fray, with a note that the SKA, for example, creates around a petabyte of data a day. Open source products, vendor lock ins, Lots of copies keep stuff safe, openpreserve, the Digital preservation coalition  and many others made great contributions, and the Prague location made me wish desperately for a matter transmitter in my backyard. #pasig2016 saw some cross communications with #ourdigitalfuture (more about big data and data management) in the UK and my final column,#unescopersist.

#Unescopersist is a new UNESCO, IFLA and ICA initiative, designed to support sustainable digital heritage. At this meeting, the UNESCO Persist guidelines were launched, of which more in another blog.

I’ve got a number of articles and reports to follow up on, as a result of all this activity, so I’m hoping to have some time to review them all shortly. I’ll also report back on a recent webinar for the ARC funded LISRA project, looking at the role of practitioner researchers in the Information services professions.  In the meantime, though, my twitter feed is once again legible, and my only hashtag is #fundTrove.

Pre-October conferencing

In case you thought that October is going to mean a lot of concentration on twitter and post-conference blogging, you can get in a little practice this week.  The International Digital Humanities Conference is on in Lausanne (#dh2014 and #dhLausanne2014).  In addition to the presentations about text mining and digital visualisations, there have been a number of tantalising tweets suggesting that questions about the use of archives, digitisation and digital recordkeeping are all being raised.

I dream of a real nexus of archival rsrch, #dh , multimodal publication, GIS, history, and critical inquiry. #dh2014 Transformative pedagogy

@KatherineFaull mentions that @DianeJakacki (and other librarians/ technologists) aren’t “just toolkits with legs” #dh2014

1h

lizlosh's avatar

@HATII_Glasgow Glad digital curation game at digcur-education.org is traditional card game not another awful serious video game #dh2014

On at the same time is the International Council on Archives, Section on University and Research Archives, just down the road in Paris http://icasuv2014.univ-paris-diderot.fr/?lang=en

The University of Melbourne eScholarship Centre is doing all the heavy lifting on the twitter feed at the moment. So far, the role of archivists, appraisal, life cycle and continuum thinking, and digital preservation of complex data have all been raised.

B Muller delved deeply into what we really mean by data and archives, hints of LaTour, UL Data Archive and OAIS @ausnarkie #icasuv14

New role for archivists – the construction of archives rather than the gathering of archives #icasuv14

So many new formats in the digital human sciences @ausnarkie #icasuv14 pic.twitter.com/yOn9hR5GVV

 

@esrcmelb: Context is critical. Mariella Guercio on the La Sapienza digital library @ausnarkie #icasuv14 pic.twitter.com/RjTyYEmqdQ

 
It looks like being an exhausting, exciting and slightly frustrating couple of days on twitter, following the hints and links; trying to make cross connections between the two (and I thought choosing streams in a single conference difficult).

Digital preservation and archival description

Today, I found out that my colleague, Meg Travers, and I have had our proposed iPres2014 workshop on Archivematica and AcesstoMemory approved.  This means that I am going to have to bring myself up to speed with sips, dips and aips, and actually start doing practically some of the things that I have been teaching my conservation and preservation students about.  It also means that I am going to have to seriously think about the ways in which we describe digital data, within the context of the Australian series system.  I’ve been working hard on preparing terminologies for our AtoM instance, with an Australian English vocabulary: items, not files, folders or dossiers; series, with nary a fonds reference in sight.  Now, I need to consider whether a database is a record, a series, or the housing, or as Chris Hurley puts it,  a snark or a boojum (http://www.descriptionguy.com/images/WEBSITE/hunting-of-the-snark-search-for-digital-series.pdf).

GovHack

In a fortnight’s time, people interested in data and information, linked data and open government will come together to participate in GovHack. They will use data from a range of government sources, which includes National, State and local governments, including libraries and archives.  Tonight I went to an information session where some of the participants put forward their ideas, and data mentors briefly (in about 45 seconds) tried to describe what data was available. This is the second year I will have participated as a data mentor.  This means that I identify possible data sources in the WA State archives collection, but also pint to other data sources, including private and business archives, that can be linked with government data.

One of the challenges that we as archives face is in making our data available in machine linked ways.  Those of us with online catalogues provide metadata about our collections, but the actual data is captured in files and volumes, indexes and registers, most of which are not available in machine readable formats.  Even when we digitise records, unless they are transcribed or have optical character recognition, it still needs a human to read and interpret the information contained on the page. Perhaps one of the products from this year’s GovHack will help us get a little further in setting up human readable data for machines.